How to Write your IA Report

Hi guys, 

Just want to post something here to help you write your report. 

I suggest to be on the safe side, just follow my guidelines. 

This will guide you as to what each section of the report will contain.

1. Introduction

- History of Company

- Background of Company

- Any parent company or sister company? 

- What are the customers that your company or department is serving? 

2. Nature of Operations or Business

- What is your company? 

- Is it a 3PL? Is it a Manufacturing Company?

- Is it an NVOCC? 

- Which industry is your company in? 

3. Organization Chart

- Please give me an organization chart

- Must describe the major roles

- E.g., Manager or Operations do what? 

4. Target Market

- Which industry is your company aiming? 

- Please do not write the current customers that your company is serving. 

- E.g., Schenker's target market is in the Electronics industry, etc...

5. Products and Services

- What products are your company selling? 

- Please DO NOT tell me the products that your customers are selling. 

- For example, Teck Wah Logistics is storing products for Philips. Tech Wah does not sell Philips products. Teck Wah has no products. 

- If your company is a 3PL, most probably they will only offer services? 

- E.g., warehousing services, distribution, etc..

- If possible, find out what are the value-added services provided as well. 

6. Duties and Job Description

- What is your job in the company? 

- If can put pictures, good. But also must include some explanations of the pictures. 

- Please don't write in day format. E.g., today I do this. Next day I do that. 

- Write in task format. E.g., sleeping. What are the steps of sleeping? How to sleep effectively? What happens if I have not enough sleep? 

7. Observation of Current Situation

- Please write down 5 problems you observe in the company.

- Work-related

- Explain the consequences or the implications of the problems. 

- Do not write observations, just problems. 

8. Recommendations for Improvemen

- This is related to part 7. 

- Please write 5 solutions to part 7 problems. 

- Explain why is your solution good.

1st Visit Confirmed (Part 1)

Dear all,

These are the confirmed visits. Please remember to bring along your Yellow Logbooks on that day. Thanks.

10th April, Friday, 2pm
Raihannah

10th April, Friday, 3.30pm
Gabriel Oh

15th April, Wednesday, 1pm
Azirah + Sharina

15th April, Wednesday, 3pm
Farah + Zovian

16th April, Thursday, 2pm
Diyana


I am looking to confirm more visits by this week. Please help to ask your supervisors to confirm.

Thanks.

Yellow Yellow Dirty Fellow

This blog entry is a guide on how to fill up the Yellow Log Book. There are several parts to completing the Log Book. In order to get your 'A', all parts must be filled completely and correctly.

Part 1: The Cover Page

Please read each field carefully and fill up accordingly.

Previously, I had students rushing through to fill up the fields that they mis-read them.

I shall not say what mistakes they made, or which fields they mis-read.

You guys just be careful about it.


Part 2: Weekly Reports

This portion requires you to fill in the tasks that you performed daily.

You do not need to write in detail explaining everything that you did. This portion is for short, accurate, concise descriptions about the tasks performed.

See above pictures for examples.


Part 3: New Skills / Knowledge Acquired / Lessons Learned

This portion is to expand on the previous one. So, while the previous portion is in point form, this part will require you to write in detail. 

How to write in detail? 

For example, if you performed put-away, you don't just write put-away. You can research and write the following: 

1. What is put-away?

2. How many methods of put-away are there?

3. What is the step-by-step process of put-away that you were required to do?

4. Why did you have to do certain steps? 

5. You should also include process charts and diagrams on separate sheets of paper to make your entries look more impressive.

*Always remember you have 2 best friends.

- Google 

- 5 Wives and 1 Husband (Why, Where, When, What, Who, How)

Use these to write your reports well. 

4. Attendance Sheet

EVERYONE needs to fill up the Attendance Sheet. Whether or not you are using the punch card system, you have to get this filled up and signed. 

If your company uses punch card system, you are to photocopy the punch cards and attached them with stapler to this portion. 

If you were absent on a certain date, please indicate as absent. If it is a public holiday, please indicate so as well. 

Remember to attach MCs onto this portion, if any. 

Part 5: Students Feedback

This is the last page of the Logbook. Same as the cover page, please fill in all details correctly.



In general, what ever it is you are filling up or doing, just plan first before you write. If you write too much in the first few weeks, you will have problems for the later weeks.

However, if you do not write enough early on, you will not score well.

So how?

Recommendation is to plan your writing. Also, keep asking your supervisor for more jobs to do. Then you will have more things to write. And also, your supervisor will have a better impression of you - which means better appraisal scores.

Rauf + Jasmine Lim (CKE)

Rauf and Jasmine

Please take note of your IA placement and details.

This is tentative, things may change after you report to work on Monday.


65 Tampines Industrial Avenue 5
Singapore 528642

Working Hours: 9 am to 5.30 pm (Mon to Fri)
9 am to 1 pm (Sat)

Report at 9 am on Monday.

Look for: 
Mr Kwan Li Feng
Office: 64577979
Hp: 90682440

Bring your IC and bank book on your first day.

Update on Diyana (SDV)

Hi Diyana,

There are some changes to your IA first day reporting.

Tanjong Pagar Distripark, 
39 Keppel Road

Look for Abby
Tel: 6325 6533

Daniel + Wei Xuan (Raduga)

Hi Daniel and Wei Xuan 

Please take note of your IA placement and details.

1)      Reporting time from 11am to 8pm Mon to Fri ( include 1 hour lunch break) - 1^st day at work on 6^th April, pls look for HR for briefing)

2)      Dressing Attire: Casual Smart

3)      Planned Work Task – To be advised (Helping warehouse/logistics –import & export)

Address: 12 Hong Kong Street

Singapore 059655